A conference is an event that should be planned well in advance, especially if you plan to invite many people. A room that is too small, an insufficient number of chairs, or having to take notes on your lap can cause even a very interesting lecture to be received negatively. Here is the basic equipment of a conference room. Check what to take care of.
A successful conference consists of many factors. Well-known and respected speakers from a given field are of course essential. Location also matters. Participants appreciate going to places where, besides time spent attending lectures, they can visit nearby attractions, take walks in forests, on beaches, or in the mountains. Remember that participating in a conference is a mental effort involving constant focus, information analysis, and also the necessity of sitting in one position for a long time. Comfortable chairs obviously provide some relief, but many people are happy to stretch their legs in pleasant natural surroundings afterward.
The room itself is another important issue, as it must be adequately sized for the number of participants, as well as the number of seats. It is also necessary to consider the perspective of all participants regarding the conference room equipment, so sound system, lighting, and visibility of the screen and the presenter are important. Refreshments are welcome, along with the organization of a break area. And this is still not all.
Nowadays innovative technology should also be present in conference rooms, and the equipment reflects that. The presence of modern audiovisual equipment is a sign of the prestige of such an event. At the same time, such equipment ensures a higher comfort level for listeners than if this element were neglected. Screen, projector, reliable sound system, microphone, flipchart, or good headphones for possible simultaneous interpretation should already be standard.
More and more often, one can also count on technical support solving potential disruptions in real-time. In all this, conference room furniture seems less significant, but their selection and space organization with their help play an important role.
Read also: Conference room in a hotel — what to pay attention to when choosing?
Conference rooms are places where various events are held. The rooms as spaces offer many possibilities but also have their limitations. Modern rooms should consist of furniture that is relatively easy to move so that various arrangements can be made depending on the type of meeting.
For smaller meetings or events such as workshops or training sessions, it is worth having tables that favor teamwork. Rectangular tables with easy-to-clean surfaces will be useful here. A good solution might be modular conference table systems, which offer many setup options.
Read also: Conference table arrangement — no room for chance here
The larger the conference in terms of attendees, the more often tables are omitted to accommodate more people. Then chairs should be equipped with folding tablets for note-taking. Chairs should be ergonomic, properly contoured to support our spine and reduce pain associated with prolonged sitting.
Important furniture also relates to the coffee area, where not only a snack table and coffee machine will be necessary but also places where conference participants can eat and drink. Cocktail tables might be a good idea; they not only work well for buffet-style food but also allow for a brief change of position before the next lectures.
Places hosting conferences have extensive experience and thus knowledge of what works and is useful. Conference rooms in elegant hotels are often chosen, partly because you also get accommodation for guests immediately.
Hotel St. Bruno in Giżycko in Masuria provides a dedicated manager who takes care of comprehensive event service. Our air-conditioned conference rooms allow organizing conferences for up to 300 people. The castle surroundings of the tower and dungeons, consistent with elegant décor and furnishings, add a prestigious atmosphere to the events held here. The hotel also offers a garden where you can take a walk during breaks and excellent regional cuisine that allows for a relaxing lunch.
Looking for an attractive place for a conference? Masuria and Giżycko offer many possibilities. The surrounding nature, forests, and water will always provide an ideal balance for a day intellectually draining as a conference undoubtedly is. At Hotel St. Bruno, you can also count on reliable service, excellent conference room equipment, and catering that meets the expectations of every participant.
